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When an organization relocates, it is a perfect time to perform a number of “housekeeping chores”. Foremost on this list is having a structured and aggressive plan to have employees discard or shred unneeded paper. If every employee were to purge 10% of their contents an organization could reap substantial cost saving on their relocation. A simple motto to follow would be, “When in doubt, toss it out!”.
Our Project Managers would like to offer these tips for purging before you move out:
- Be prepared. Make sure your team members have all of the supplies they need for cleaning out their areas. Recycle, shredding and garbage containers should be at the ready. If you use a shredding service, consider scheduling an extra pickup to accommodate the additional materials that may be shredded.
- Give clear direction. Schedule a meeting ahead of time to explain why you’re holding the clean-out day and to make sure your employees understand what is expected, including your company’s document retention policies and where they can be found.
- Make it fun. Going through office materials can sometimes be stressful and tedious. Think of ways to help make the process fun. Play music or hold contests, such as awarding a prize to the person who gets rid of the most stuff.
Finally, moving to a new space also provides an opportunity to get everyone to share in maintaining a professional image for your office. Encourage employees make their spaces their own by bringing family photos, and hanging up appropriate inspiring messages. We recommend to all of our clients that they schedule a purge-day. It will make it easier for your business to accommodate a new space and help you save money and time.
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