Commercial moving in New York City is never easy. It involves a lot of stress, hectic scheduling, looking at new offices and, of course, the big move itself. Although it certainly can be a stressful time where a lot can go wrong if poorly planned, there are many steps you can take to ensure your office relocation goes smoothly and seamlessly.
One of those steps is creating a proper checklist well ahead of your move to help ensure you’re well prepared. By creating and following a thoughtful checklist, you can avoid a lot of the hassles that are typically associated with commercial moving and office relocation. The following checklist ideas for your company can help to ensure a smooth, efficient and properly planned office move that goes off without a hitch.
Come Up with a Timeframe and Schedule
A critical aspect of any commercial moving operation, determining your schedule and timeframe are very important. Review your lease beforehand, begin scouting for new office locations and try to work backwards from your move out date to create a list of everything that must be done before the move happens.
Create a Communications Plan
By creating a communications plan internally, your company will be well prepared for the move. Communicating externally with any clients, customers and supplies is also vital, as it allows your business to keep functioning during the office relocation process.
Assign Tasks to Employees
Enlist the aid of your employees to ensure the move goes smoothly and efficiently. This will help you stay organized during the commercial moving process and allow for an easier time with tasks such as packing.
Design a New Office Floor Plan
It’s very important to remember to create a detailed floor plan for your new office well in advance of the move. Assign specific seats to employees, mark where any furniture goes and make note of any kitchens, restrooms and other aspects of your new office layout. The more detailed, the better!
Keep Employees and Others in the Loop
Last but certainly not least, remember to keep your employees updated frequently and the lines of communication open. Keeping a moving schedule in your office’s lunch room is a good idea, as is sending out weekly email reminders to let employees know how the relocation is progressing so far and what needs to still be done. Assigning a point of contact, such as an HR professional, to allow employees to address any questions or concerns too, is also helpful. Likewise, it’s also important to keep your customers, clients and supplies updated on a timely basis and let them know immediately if any of your plans change.