8 Tips to Prepare for Your First Office Move

office moving

So, your business is preparing for its first big office relocation! That’s great! But how do you get ready?

Companies, especially younger ones and startup firms that aren’t used to moving extensively, can often feel overwhelmed by the many complexities that commercial moving entails. However, by following a few simple tips, your first office relocation can go smoothly and seamlessly.

Draw up a Floor Plan in Advance

One of the first steps of an office relocation is drawing up a new floor plan. This should be done several months in advance of your move and take into account factors such as your new office’s floor size and the number of employees moving.

Look into Office Storage

Office storage is an affordable and convenient way to reduce clutter when moving into your new office. If you believe you’ll have too much furniture, fixtures and other office content in your new space, office storage can definitely come in handy!

Consider Office Liquidation

Professional office liquidation can help toy ensure that your old office space is fully emptied out and floor swept after you leave. As many commercial leases stipulate these conditions, office liquation is always a safe choice.

Coordinate with Your Old and New Building Managers

Be sure to have any elevators and loading docks secure in time for your move. Always keep your moving company’s contact information on-hand too if any issues arise.

Keep Employees Informed

Inform employees of your moving plans early and send them weekly email reminders and progress updates. It’s also a good idea to establish a point of contact, such as your HR manager, to direct all moving related questions to. Also, don’t forget to enlist your employees in packing up their desks before you move!

Schedule Your Move On the Weekend or Overnight

Night and weekend moves are very common and are a great way to minimize business disruptions during an office relocation.

Be Sure to Update Your Physical and Digital Addresses

Change your physical and digital addresses several weeks before you move. Doing this in advance can help to minimize any confusion.

Keep You Clients and Customers in the Loop 

Always keep your clients and customers informed of your move early and constantly updated. This can be done in many ways, including email newsletters, social media, flyers and the like.