Let’s face it: mistakes happen. When commercial moving in New York City, however, they can often cost your company a great deal of time and money, putting you at a serious competitive disadvantage. For companies inexperienced with commercial moving or those who’ve had some bad experiences in the past, be sure to avoid these eight common office moving mistakes!
Waiting Until the Last Minute
Commercial moving in a busy, complex place like New York City requires a lot of planning and preparation. In other words, you can’t just wait until a few weeks beforehand to start planning your office relocation! Instead, start your office moving planning at least six months ahead of time at a bare minimum. Larger companies and businesses planning relocations to and from multiple locations should begin planning about two years in advance.
Not Creating a Moving Checklist
Another critical mistake many companies, organizations and institutions make is failing to create a commercial moving checklist before their move. A checklist can go a long way to keeping you organized, efficient, on-time and on-budget. Don’t take any risks – create a moving checklist ahead of time!
Not Communicating with Your Moving Company, Staff or Interior Designers
Failing to communicate with your staff, office movers and interior designers is a recipe for disaster. Always keep your staff informed with monthly email updates and be sure they know what’s expected of them on their end before moving. Likewise, always keep in close touch with your office movers as well as any interior designers or architects you’ve hired to craft your new floorplan. This way, you can address any questions before they become a serious issue!
Failing to Make a Moving Budget
Too many companies feel they can just “wing it” when it comes to moving costs. This is a surefire way to have an unpleasant surprise when it comes to your bottom line at the end of the year! Instead, craft a thoughtful and detailed moving budget to carefully track expenses and plan for any unanticipated expenses as well.
Failing to Back Up Your Data
When commercial moving, always back up your digital data before your relocation actually begins. This offers a form of insurance to make sure that all of your vital data is saved in the event of any technical issues that arise before, during or after your move.
Underestimating the Costs and Complexity of Tasks Involved
While your professional office movers will do the heavy lifting of any commercial relocation, don’t underestimate just how complex and costly an office move can be! Always ask your office movers questions as soon as they arise and create detailed moving budgets and checklist so you know exactly what the move entails in terms of cost, time and manpower.
Moving Your Electronic and Digital Equipment in a Disorganized Way
Computers and other digital and electronic equipment are vital to any company nowadays. When moving, be sure to label them clearly and wrap up any cords to ensure everything stays organized and goes to the right person when it’s time to unpack!
Failing to Conduct an Office Purge Ahead of Time
Conducting an office purge is a great way to save time and money during your corporate relocation. Companies who fail to conduct one will likely have a much more expensive and time-consuming move than they really should!