Early on in the commercial moving process, it’s important to create an office moving checklist in order to prioritize and organize for your relocation. Although commercial moving in the New York City area can certainly seem overwhelming, creating a checklist can really help your move go seamlessly and efficiently.
But just what exactly should be on your commercial moving checklist? Each company, organization or institution has different needs, but there are a few general items that everyone should put on theirs. Here’s a quick look at just six of them!
Scout New Office Locations
This is an obvious – though very important! – item for every checklist. As you start the moving process, take a look at what locations in and around New York City area going to be available when your lease expires. During the process, it’s important to keep in mind several factors that impact choosing a new office location. Just a few of these include access to transportation options, floor size, cost, foot traffic for retail businesses and the like.
Hire Office Movers
Hiring office movers is another key item. Take bids from numerous moving companies for the best deal and also be sure to consider who can offer services such as office liquidation, commercial storage and post-move services.
Create a Commercial Moving Schedule
Creating a moving schedule is another important checklist item. By creating a moving timeline and schedule to adhere to, you can plan, organize and prioritize your office move much more easily and seamlessly.
Craft an Internal Communications Plan
An overlooked but vital checklist item, crafting a company communications plan can help keep your employees in the loop and ensure all employee-designated tasks are met. It’s generally a good idea to send out weekly email updates about how the move is progressing and also to designate an individual, preferably an HR professional, as a point of contact to direct all moving-related questions to.
Design a New Floorplan
Be sure to design a new floorplan well in advance of your move. Take into account factors such as whether you’re downsizing or expanding, the size of your new office space, whether you’ll need office storage during or after the move and whether all of your office content is moving to your new location or whether some will be discarded, sold or donated instead.
Ensure Your Lease Conditions are Met
Review your lease carefully – you’ll probably be required to fully vacate your current office space and leave it in “broom-swept” condition. If this is the case, professional office liquidation is a great way to ensure these conditions are met.