For companies of all sizes and sectors, commercial moving is a daunting task. The complexity and density of New York City, in particular, makes things even more difficult! While the commercial moving process requires a lot to get done on time, there are a few things that are absolute musts for any company, organization or institution getting ready for an office relocation. To that end, here are six key tips that you absolutely have to keep in mind when getting ready for a commercial moving project in New York City!
Update Your Digital and Physical Addresses
Always update your physical address with the post office as well as your website, blog and social media profiles to reflect your new address and contact information. This will help get the word out about our move and avoid confusing any clients or customers too!
Reserve Freight Elevators and Loading Docks in Advance
When getting ready for a commercial moving project, it’s critical to reserve any loading docks or freight elevators well in advance of your relocation. This is vital for allowing your office movers to access your building and workspace, so don’t wait until the last minute!
Announce Your Move to the Public
Make a point to announce your move to your clients and customers at least a week or two before your planned relocation. While this may seem time-consuming and difficult to do, it’s actually pretty easy in this day and age! Email newsletters, flyers, radio and TV advertising, social media and website updates are all ways to let the public know about your new address and contact information.
Update Your Vendors
While it’s important to let your clients and customers know about your new address, don’t forget about any vendors either! Let me know your new address and contact information before moving and be sure to redirect any regular shipments to your new address to avoid confusion.
Obtain a Certificate of Insurance and Any Necessary Legal Documents
Always obtain a Certificate of Insurance and any sort of other relevant legal documentation before moving. This will allow your office movers to access your current and new locations and avoid any last-minute complications!
Hire Office Movers Well in Advance
Finally, always hire your office movers well in advance of your planned move. Too many companies think waiting just a week or two before your move will allow for proper time and preparation, but an adequately-planned move requires much longer periods of planning and coordination with your moving company. The earlier your commercial movers are hired, the better!